Administrative Assistant / Secretary

• Title: Administrative Assistant/Secretary
• Career Level: Mid/Senior
• Reference: W-AA-211109
• Salary: 5,000-6,000 AED
• Openings: 2
• Location: International City – Dubai
• Transportation: can provide free transportation from Deira and Bur Dubai (Limited area)

• Products/Industries: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, elevators & escalators, material handling & lifting equipment, tools/meters/power tools & hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products / LV / ELV / BMS

Intro

We are looking for an organized and responsible Admin / Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support and internal follow-ups.

Responsibilities:

1. A) Administrative Duties:

• Handle daily administrative tasks, emails, records, and filing.
• Assist management with schedules, reports, and follow-ups.
• Monitor office supplies, petty cash, and general office requirements.
• Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.

1. B) HR Administration:

• Assist in job posting, CV screening, interview scheduling, and candidate follow-up.
• Maintain employee records, attendance, leave records, and HR documents.
• Support onboarding, documentation, and internal HR communication.

• Assist in job posting, CV screening, interview scheduling, and candidate follow-up.
• Maintain employee records, attendance, leave records, and HR documents.
• Support onboarding, documentation, and internal HR communication.

1. C) Accounting / Bookkeeping:

• Support basic AP/AR, invoice entry, receipts, payment follow-ups, and bookkeeping.
• Experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.

1. D) Supply Chain:

• Support basic supply chain tasks, including supplier follow-ups, shipment coordination, stock update updates, and order status tracking.

Desired candidate profile

1. Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator is preferred.
2. Strong written and verbal communication skills, with professional email drafting ability.
3. Proficient in MS Word, Excel, Outlook, and general office applications.
4. Experience with Zoho Books, Zoho Inventory, Zoho CRM, or Odoo is an advantage.
5. Highly organized, detail-oriented, and able to manage multiple administrative tasks with minimum supervision.
6. Proactive, reliable, and willing to learn new systems and procedures.

Additional Qualifying Advantages:

• UAE driving license.
• Experience in Digital Marketing or Social Media.
• Engineering Degree specialized as Mechatronics Engineer will be a Plus+.

How to Apply:

• Complete the Online Application Form: For a preferred method of submission, click the ‘Apply for this job’ button below to fill out and submit the official online application form.