Admin | Executive Assistant

Job Title: Executive Assistant to GM
Job Ref: W-GMEA-210823
Salary: 5,000-6,000 AED
Openings: 2
Career Level: Middle-Senior
Location: Dubai / Sharjah UAE

• Hybrid (Onsite and Remote) / Flexible Location: Option available for Seniors, and highly skilled & experienced applicants.

Gender: Female
Experience: Minimum 5 years, including at least 2 years in a similar position

Overview

We are seeking a highly-skilled and professional Executive Assistant to work closely with our General Manager. This role demands a self-motivated and results-driven candidate, Skilled at overseeing various functional areas independently and capable of making routine administrative decisions without supervision.

Key Responsibilities

• Executive Support: Act as the primary source of support to the General Manager in various capacities, including personal assistance, office management, and serving as an executive secretary.
• Administrative Management: Efficiently manage tasks/calendars, coordinate projects, and handle both indoor/outdoor administrative duties.
• HR and Recruitment Support: Assist in basic HR functions and recruiting processes.
• Financial Tasks: Provide support in basic accounting and oversee budgetary elements.
• Supply Chain Oversight: Understand and support basic supply chain operations.
• Digital Marketing Assistance: Aid in digital marketing tasks as needed.

Required Qualifications

• Educational Background: Diploma or University degree in Business, Finance, Logistics, IT, or Engineering is advantageous.
• Professional Experience: 5 Years in Secretarial and Administrative roles, with at least 2 years dedicated to Executive Assistant duties.
• Professional Skills: Must be highly organized, proficient in MS Office (Word, Excel, Outlook), and possess excellent communication skills in English with clear accent and grammar.
• Analytical and Problem-Solving Skills: Strong ability to analyze situations and solve problems independently.
• Decision-Making: Confident in making administrative decisions and managing regular admin issues directly.
• Travel Readiness: Able to undertake international visits and perform outdoor administrative tasks as required.
• Typing Proficiency: Minimum speed of 35 WPM.

Additional Qualifying Advantages 

• Industry Experience: Prior experience in a similar industry or environment.
• Specialized Knowledge: Familiarity with FCL/LCL, international purchasing, and hands-on experience with CRM software is a plus.
• Certifications: In Team-leading and Office Management.
• Licenses: UAE Driving license
• Language Skills: Arabic language proficiency is an advantage.
• Tech Savvy: Familiarity with Zoho Books, Zoho Inventory, WordPress, and WooCommerce.

Application Requirements

• References: Must be able to provide credible references and support claims with documents and relevant experience certificates.
• Assessment: Candidates will be required to pass a pre-employment test covering MS Word, Excel, product knowledge, and typing skills.

How to Apply

• Submit Your Application via Email: Send your application to jobs@petrame.com.
• Complete the Online Application Form: For a preferred method of submission, click the ‘Apply for this job’ button below to fill out and submit the official online application form.