Website Petra Mechatronics
- Title: Administrative Assistant
- Career Level: Senior
- Reference: W-AA-211109
- Salary: 5,000-7,000 AED
- Openings: 2
- Location:
- Dubai- International City
- Dubai – Deira
- Sharjah – Al Majaz
- Products/Industries: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, elevators & escalators, material handling & lifting equipment, tools/meters/power tools & hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products / LV / ELV / BMS
Intro
We are looking for an organized and responsible Admin / Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support and internal follow-ups.
Responsibilities:
- A) Administrative Duties:
- Handle daily administrative tasks, emails, records, and filing.
- Assist management with schedules, reports, and follow-ups.
- Monitor office supplies, petty cash, and general office requirements.
- Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.
- B) HR Administration:
- Assist in job posting, CV screening, interview scheduling, and candidate follow-up.
- Maintain employee records, attendance, leave records, and HR documents.
- Support onboarding, documentation, and internal HR communication.
- Assist in job posting, CV screening, interview scheduling, and candidate follow-up.
- Maintain employee records, attendance, leave records, and HR documents.
- Support onboarding, documentation, and internal HR communication.
- C) Accounting / Bookkeeping:
- Support basic AP/AR, invoice entry, receipts, payment follow-ups, and bookkeeping.
- Experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.
- D) Supply Chain:
- Support basic supply chain tasks, including supplier follow-ups, shipment coordination, stock update updates, and order status tracking.
Desired candidate profile
- Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator is preferred.
- Strong written and verbal communication skills, with professional email drafting ability.
- Proficient in MS Word, Excel, Outlook, and general office applications.
- Experience with Zoho Books, Zoho Inventory, Zoho CRM, or Odoo is an advantage.
- Highly organized, detail-oriented, and able to manage multiple administrative tasks with minimum supervision.
- Proactive, reliable, and willing to learn new systems and procedures.
Additional Qualifying Advantages:
- UAE driving license.
- Experience in Digital Marketing or Social Media.
- Engineering Degree specialized as Mechatronics Engineer will be a Plus+.
How to Apply:
- Complete the Online Application Form: For a preferred method of submission, click the ‘Apply for this job’ button below to fill out and submit the official online application form.
